ICRTAI 2025 Conference Visual and AV Production

Overview

ICRTAI 2025 was a two-day hybrid conference on recent trends in artificial intelligence, held in Birtamode, Nepal on June 28-29, 2025. The event brought together more than 500 participants from academic institutions, industry, research communities, and public-sector organizations.

The program included keynote talks, technical paper presentations, panel discussions, networking sessions, and project demonstrations. My role focused on the visual and technical layer of the conference: making sure branded materials, stage content, and live screen delivery all worked clearly in a fast-moving event environment.

Role

I worked as the visual design and AV production lead for the conference delivery environment.

• Designed stage-facing visuals and branded conference materials.
• Prepared presentation assets for keynote, technical, and formal stage sessions.
• Managed live screen content and switching through OBS Studio.
• Coordinated visual updates with speaker flow, timing, and event operations.
• Supported printed materials and display assets to keep the conference experience visually consistent.

Execution

This work required more than static design production. The conference ran as a hybrid event with multiple session formats, which meant the visual system had to hold up under live timing, technical constraints, and constant coordination.

• Built visual assets that prioritized readability in a conference setting.
• Supported real-time AV execution for stage content and hybrid session flow.
• Worked across digital and physical materials rather than treating them as separate outputs.
• Helped maintain consistency across presentations, branded materials, and live display content.
• Coordinated with organizers and speakers so transitions and screen content stayed aligned with the program.

Outcomes

The conference delivered a large hybrid AI event with coordinated visuals, reliable screen support, and a more cohesive presentation layer across sessions. For my portfolio, this project stands as a strong example of execution under live conditions, where design quality, timing, and technical coordination all mattered at once.

It also reflects the kind of work I do well: operating between design, systems thinking, and event delivery rather than treating those as isolated responsibilities.